NY-GEO 2024 BROOKLYN - EXHIBITOR MANUAL
Thank You for supporting NY-GEO and sharing your products and services with the attendees.
Share that you’re exhibiting the conference to social media. Upload your picture to Canva, download and post. Takes between 1-3 minutes.
1. Get the Canva frame here
2. Click the purple ‘Edit Design’ button under the frame.
3. Create a sign-in or connect using Google or Facebook.
4. Once signed in, on the left menu select ‘Uploads’. Upload your photo and drag it to the circle in the graphic.
5. Select download in the top right corner or post directly to social media using the three dots next to the download button.
EXHIBITOR SETUP and BREAKDOWN
Set up:
Monday, October 21 from 10:00 am- 9:00 pm.
Show Opens Tuesday, Oct 22 at 7:30 am. Please ensure setup is completed prior to show opening.
If you need accommodations to set up outside the designated hours, please let us know.
Breakdown:
Wednesday, October 23 at 4:30 pm (after the last session ends) until 6:00 pm.
EXHIBITOR NETWORKING TIMES
Each break =30 minutes. Lunch and Mixer=1 hour
TUESDAY, OCTOBER 22
9:45 am Transition Break
11:00 am Break with Exhibitors
12:30 pm Lunch with Exhibitors
2:30 pm Network with Exhibitors
3:45 pm Break with Exhibitors
5:00 pm Cocktails with Exhibitors
WEDNESDAY, OCTOBER 23
10:00 am Break with Exhibitors
11:30 pm Transition Break
12:45 pm Lunch Break with Exhibitors
2:45 pm Break with Exhibitors
EXHIBITOR BOOTHS and TABLES
Exhibitor Booths:
- 8x10 footprint
- 1-6' Table w/skirting
- 2-Chairs
- 1-Waste basket
Exhibitor Table:
- 1-6' Table w/skirting
- 2-Chairs |
- 1-waste basket
We understand that not all exhibitors require pipe n drape.
Please advise Christine if you DO NOT want/need pipe n drape. Thanks!
HOTEL AV - ELECTRICAL RULES and ORDERING
NY-GEO will provide a power strip to each booth.
Need more, please order directly from the hotel - Electrical Request Form.
If you require additional AV support at your exhibit space - review and order from Encore:
Encore EventNow | Audio Visual Solutions | Order Online (encoreglobal.com)
Questions? Please reach out to Michael our Encore representative at: michael.theodule@encorglobal.com with subject line: NY-GEO 2024
ALL ORDERS MUST BE CONFIRMED NO LATER THAN OCTOBER 10
SHIPPING
NY-GEO Shipping Label-download and complete with required information or create your own - be sure to include:
* the room and booth number are not required to send - however, we will be sending that information shortly.
Ship to:
New York Marriott at the Brooklyn Bridge
333 Adams Street
Brooklyn, New York 11201
Hotel Contact: Laura Bastidas
Meeting Name: NY-GEO 2024
Meeting Date: OCT 21-23
Time packages should be in room: OCT 21 - 9:00 am
Senders Name____________________________
Organization:____________________________
Phone number:____________________________
Receiver Name____________________________
Organization:____________________________
Cell Phone number:____________________________
TRACKING NUMBERS ARE ESSENTIAL - PLEASE HAVE READY FOR ANY QUESTIONS.
Items should not arrive earlier than October 18 - the Friday to set up.
Return Shipping:
- Please have your labels with you.
- The Marriott does not provide shipping labels.
- All vendors will be responsible for contacting their carrier for pick up and affixing the appropriate return labels.
DELIVERYING PRODUCT DIRECT TO HOTEL
Marriott Loading Dock and Freight Elevators Need to Know Information
- Advise Laura Bastidas via email when you will be delivering- NY-GEO Exhibitor in Subject Line
- There are no additional fees to deliver on own to loading dock and then to your booth - must provide own cart etc.